2024-25 Meeting Documents

Manning Oaks Elementary School Governance Council Agenda

Date: 8/15/2024
Time: 3:00pm
Location: Manning Oaks Elementary Media Center

TEAMS Link Available if needed

Meeting ID: 233 509 736 589
Passcode: DxMdDa

SGC Members

Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Krisit Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)

Meeting Norms

• =

Summary of Meeting for August 28, 2023

Members absent for the August 28, 2023 SGC meeting: Aleisha Parker, Rasul Yamungu

Agenda Items and Actions

The Council took action on the following agenda items:

Approved - Agenda for August 28,2023

Approved - Meeting minutes from May 22, 2023

Approved - Elect SGC Officers

Approved - Staff Standing Committees

Approved - Seed Fund Expenditure

Approved - Meeting adjourned at 3:50 pm

Abbotts Hill School Governance Council Meeting Minutes

August 28, 2023

SGC Members Present: Roytunda Stabler (Principal), Amanda Simon, Jessica Penn, Livia Johnson, Sophia Lee, Heather Simerly, Dawn Rogers

Welcome

Amanda Simon called the meeting to order at 3:02 pm. We will now begin our August 28, 2023 meeting of the School Governance Council of Abbotts Hill Elementary School. The council welcomes and encourages citizens to attend its meetings to become better acquainted with the programs of Abbotts Hill Elementary School and the role of the School Governance Council. This meeting is open to the public but is not a public meeting. Citizens are welcome to attend the meeting but must refrain from interruption or distracting the council proceedings. If there are any questions or information that you have for the Council, you may contact one of the council members after this meeting or plan to speak at one of the meetings that reserves time for public comments. You can find the Council member contact information, meeting dates and agenda on the School Governance page of the Abbotts Hill Elementary School website.

Operational Guidelines and Norms

• Work for the good of all students
• Respect ideas and opinions of all council members and participants
• Communicate to all in an open and transparent manner

1. Action Items:
    
   1. Action Item: Approval of Meeting Agenda for August 28, 2023 (A. Simon)
      Livia Johnson motioned for approval of the meeting agenda for August 28, 2023. The motion was seconded by Jessica Penn. The agenda was unanimously approved.
       
   2. Action Item: Approval of Meeting Minutes from May 22, 2023 (A. Simon)
      Heather Simerly motioned for approval of the meeting minutes from May 22, 2023. The motion was seconded by Sophia Lee. The team unanimously agreed to approve the minutes.
       
   3. Action Item: Elect Officers: (A. Simon)
      Sophia Lee motioned to approve the officers. Jessica Penn seconded that motion. The team unanimously agreed to approve the officers.
      
      Chair: Amanda Simon
      Vice Chair: Jessica Penn
      Parliamentarian: Heather Simerly
      
      Officers will need to complete officer training. An email from fluid@fultonschools.org should be mailed to each representative with the training dates. Representatives should email Kimseym@fultonschools.org if they have not received the newsletters from the county SGC.
       
   4. Action Item: Staff Standing Committees (A. Simon)
      Dr Stabler explained the roles of members on these committees.
      Dawn Rogers motioned for approval of standing committee members. The motion was seconded by Jessica Penn. The team unanimously agreed to approve standing committee members.
      
      Budget and Finance:
      Livia Muse Johnson
      Dawn Rogers
      Amanda Simon
      
      Outreach and Communication:
      Sophia Lee
      Heather Simmerly
      Jessica Penn
      
      Principal Selection:
      Amanda Simon – Chair
      Sophia Lee
      Dawn Rogers
      Jessica Penn
       
   5. Action Item: Seed fund Expenditure Approval (A. Simon)
      Livia Johnson motioned to approve expenditure from seed fund to include $7600 earmarked for PLC training and support and $4000 earmarked for beautification and signage for building. Heather Simerly seconded that motion. The motion was unanimously agreed upon and approved.
       
   6. Action Item: Meeting Adjournment
      Jessica Penn motioned to adjourn the meeting and Sophia Lee seconded that motion. The motion was agreed upon by all. The meeting was adjourned at 3:50 pm.
       
2. Discussion Items
    
   1. Discussion Item: Member Introductions (A. Simon)
      All members introduced themselves to the council. Also in attendance was Katie Kensey, the district representative for SGC to support as needed.
       
   2. Discussion Item: Nominate Representative for Superintendent’s Parent Community Advisory Council (A. Simon)
      Ms. Rogers asked for clarification of this position. Dr. Stabler explained the role and that meetings would take place once per month, usually on Teams. Dawn Rogers accepted the role as SGC representative for this committee.
       
   3. Discussion Item: Determine Meeting Schedule for year (A. Simon)
      September 25, 2023 (3:00 pm)
      October 30, 2023 (3:00 pm)
      November 27, 2023 (3:00 pm)
      January 29, 2024 (7:00 am)
      February 26, 2024 (3:00 pm)
      March 25, 2024 (3:00 pm)
      April 22, 2024 (7:00 am)
      May 13, 2024 (3:00 pm)
       
   4. Discussion Item: Compass Point Protocol (Dr. Stabler)
      Members participated in this team building exercise where they identified themselves as north, south, east, or west to give an idea of how different traits work together on a team. This provided an ice breaker to start the year. They shared strengths such as goal oriented, empathy, asking questions and seeing the big picture. The group saw value in the various compass points. The outcome of this activity is to show everyone’s input, participation and perspectives is valued and needed.
       
   5. Discussion Item: Seed Fund (Dr. Stabler)
      Funds are not in the account at this time; however, Dr, Stabler shared projects we would like to engage in this year. We will have $46,000 to spend. Dr. Stabler explained how we would like to spend the funds. Academics is generally a focus. Last year staff trained with Carrie Beagan to learn best practices for a working PLC. Since it was beneficial, this year, she will work again with the staff to support PLC/leadership team at the cost of $7600. Also, we would like to build on beautification of school and signage around building. Cost will be about $4,000. She would like to earmark $ for these 2 projects. Meeting furniture is another project we would like to consider later.
       
   6. Discussion Item: Set Next Meeting Agenda (A. Simon)
      Our next meeting will be September 25, 2023, at 3 pm. Items for will include the principal update, additional members, complete staffing of committees and chairs and PTA update.
      
      Informational Item: Principal Update
      • Dr. Stabler welcomed everyone. She wanted to thank parents, students, teachers, and the community for their support this year.
      • Dr Stabler shared a smooth school opening this year from day 1. The school held a PBIS celebration and PBIS store has been opened.
      • Staffing changes came at the peak day count (day 6-7). Due to class numbers, we will gain a 5th grade class. It has not been determined if the position will be filled with a surplus teacher or not at this time. In addition, we lost our bilingual liaison position; however, the staff member was moved to a vacant parapro position in the building. Our international community will be supported through the committee.
      
      Classroom/Student ratios are:
      K/1: 1:22 students
      2/3: 1:23 students
      4/5: 1:30 students