2024-25 Meeting Documents

Manning Oaks Elementary School Governance Council Agenda

Date: 8/15/2024
Time: 3:00pm
Location: Manning Oaks Elementary Media Center

TEAMS Link Available if needed

Meeting ID: 233 509 736 589
Passcode: DxMdDa

SGC Members

Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Krisit Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)

Meeting Norms

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Time	Item		Owner
3:00	Action Item: Call to Order		N. Flowers
3:02	Action Item: Approve Agenda		N. Flowers
3:05	Action Item: Approve May Meeting Minutes		N. Flowers
3:10	Discussion Item: Member Introductions		All Members
3:15	Action Item: Elect all Officers (Chair, Vice-Chair, Parliamentarian)		N. Flowers
3:25	Action Item: Staff Standing Committees (Budget and Finance, Outreach and Communication, Principal Selection)		Chair
3:30	Discussion Item: Confirm Parent/Community Superintendent Advisory Council Representative		N. Flowers
3:35	Discussion Item: Determine Meeting Schedule SY23-24		All Members
3:40	Discussion Item: Strategic Plan		N. Flowers
3:50	Informational Item: Principal’s Update A. Potential School Staffing Changes B. Shifts in District Policy or School Practices C. Calendar of Upcoming School Events		N. Flowers
3:55	Discussion Item: Draft Next Meeting Agenda		N. Flowers
4:00	Meeting Adjournment		Chair

  

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Summary of Meeting for August 22, 2024

Members absent for the August 22, 2024 SGC meeting: Jenny Choi

Agenda Items and Actions

The Council took action on the following agenda items:

Approved - Agenda for August 22, 2024

Approved - Meeting minutes from May 2024

Approved - Elect SGC Officers

Approved - Staff Standing Committees

Discussion Item- Introduce New Members

Discussion Item- Superintendent's Advisory Representative

Discussion Item- 2024- 2025 Meeting Schedule

Discussion Item- September 2024 Meeting Agenda

Information Item- Principal's Update

Approved - Meeting adjourned

  

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Manning Oaks Elementary School Governance Council Meeting Minutes

August 22, 2024

SGC Members Present:  Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Kristi Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenelle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)

Welcome

Nikkole Flowers called the meeting to order at 3:00 pm. We will now begin our August 22, 2024 meeting of the School Governance Council of Manning Oaks Elementary School. The council welcomes and encourages citizens to attend its meetings to become better acquainted with the programs of Manning Oaks Elementary School and the role of the School Governance Council. This meeting is open to the public but is not a public meeting. Citizens are welcome to attend the meeting but must refrain from interruption or distracting the council proceedings. If there are any questions or information that you have for the Council, you may contact one of the council members after this meeting or plan to speak at one of the meetings that reserves time for public comments. You can find the Council member contact information, meeting dates and agenda on the School Governance page of the Manning Oaks Elementary School website.

1. Action Items:
    
   1. Action Item: Approval of Meeting Agenda for August 22, 2024 (N. Flowers)
       
   2. Action Item: Approval of Meeting Minutes from May 2024 (N. Flowers)
       
   3. Action Item: Elect Officers: Chair, Vice Chair, and Parliamentarian (N. Flowers)
      
      Chair: Lisa Rhodes- Pittman
      Vice Chair: Kristi Meyers
      Parliamentarian: Lucy Pastore
      
      Nicholas Walker motioned to approve the officers. AK Dash seconded the motion. The motion was unanimously approved by all members. 
       
   4. Action Item: Staff Standing Committees (N. Flowers)
      Morgan Robertson motioned for approval of standing committee members. The motion was seconded by AK Dash. The team unanimously agreed to approve standing committee members.
      
      Budget and Finance: approves principal's budget, grants, and other ways to bring in finance for schools. 
      AK Dash
      Nicholas Walker
      Lisa Rhodes- Pittman
      
      Outreach and Communication: focusing on communication with the public about what SGC is about and get the word out when the election occur
      Lucy Pastore
      Lenelle Moon
      Kristi Meyers
      Morgan Robertson
      Principal Selection:
      Lucy Pastore
      Nicholas Walker
      Morgan Robertson
      AK Dash
   5. Action Item: Meeting Adjournment
      AK Dash motioned to adjourn the meeting and Nicholas Walker seconded that motion. The motion was agreed upon by all. The meeting was adjourned at 4:00 pm.
       
2. Discussion Items
    
   1. Discussion Item: Member Introductions (N. Flowers)
      All members introduced themselves to the council. Also in attendance was Katie Kinsey, the district representative for SGC to support as needed.
       
   2. Discussion Item: Nominate Representative for Superintendent’s Parent Community Advisory Council (N. Flowers)
      Lucy Pastore accepted the role as SGC representative for this committee.
       
   3. Discussion Item: Determine Meeting Schedule for year (All Members)
      3rd Thursday of each month- 6 required meetings starting at 3:00pm and ending at 4:00pm and do a mix of virtual and face to face meetings. 
   4. Discussion Item: Strategic Plan (N. Flowers)

      The county has done work on this over the past year and half to create the strategic plan. There are 6 goals that each school will be working on, and each will determine the metrics for their individual school. 

      Part of this work that SGC will do is to dig into the work and look at the data and other things. We will need to create and approve the draft that will be submitted to the area superintendent.

      Ms. Flowers shared some of the metrics that we will be looking at as we look at the specific metrics and then review together with the leadership team. 

   e. Discussion Item: Set Next Meeting Agenda (All Members)
   • Our next meeting will be September 19, 2024, at 3 pm. Katie will send sample agenda for September. If there is anything anyone wants to add, you can contact Ms. Flowers. Lenelle will let you know things with PTA, spirit nights, etc. She will partner and make sure that the calendar is clear and spaced out enough so parents are not overwhelmed. 
     
     Informational Item: Principal Update
     • Ms. Flowers welcomed everyone. She wanted to thank parents, students, teachers, and the community for their support this year.
     • Had major renovation this summer, new flooring in all classrooms and closets, new lightning in hallways. New HVAC system, but still having some minor issues, so they are still working through those small issues.  Really excited about these changes
   • Projected at 750 students, currently are a little shy of that .  Many of our families don’t enroll until after the first 10 days of school  Teacher allotments are determined on those enrollments on the first 10 days., based on these could gain or lose teachers. Hopefully no teachers will be taken. In our 4^th grade team, we have large class sizes.  
     • Staffing changes came at the peak day count (day 6-7). Due to class numbers, we will gain a 5th grade class. It has not been determined if the position will be filled with a surplus teacher or not at this time. In addition, we lost our bilingual liaison position; however, the staff member was moved to a vacant parapro position in the building. Our international community will be supported through the committee.

  

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Manning Oaks Elementary School Governance Council Agenda

Date: 9/19/2024
Time: 3:00pm
Location: Manning Oaks Elementary Front Office Conference Room

SGC Members

Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)  

Meeting Norms

Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students

Time	Item		Owner
3:00	Action Item: Call to Order		Chair
3:05	Action Item: Approve Agenda		Chair
3:10	Action Item: Approve August Meeting Minutes		Chair
3:15	Action Item: Finalize Council Staffing*		Chair
3:20	Discussion Item: SGC Council Development Opportunities (Officer Training and Cross Council) **		All Members
3:25	Discussion Item: Determine SY24-25 Council Norms		All Members
3:30	Discussion Item: Review SGC Website for Compliance		All Members
3:35	Discussion Item: Review 2024 Council Self-Assessment and Create Initiatives***		All Members
3:40	Discussion Item: Strategic Planning****		All Members
3:45	Informational Item: Principal’s Update		N. Flowers
3:50	Discussion Item: Charter Dollar Expenditure Proposals		Chair
4:00	Discussion Item: Draft Next Meeting’s Agenda		All Members
4:05	Action Item: Meeting Adjournment		Chair

Notes and Reminders 

* Finalizing Council Staffing: Please ensure all member updates have been submitted to the Governance & Flexibility Team using the Council Information Form. 

** SGC Council Development Opportunities: 

Reminder that all new members must complete New Member Onboarding and council officers are expected to attend Officer Training.  See the Training Sessions tab of the Charter System website for more information. 

Officer Training (Required for All Council Officers) 

Our Chairs, Vice-Chairs and Parliamentarians serve as leaders on their councils and liaisons within their communities.  This training will offer our officers the opportunity to learn from the Governance Team and each other about council responsibilities and tactics for focusing the work of their teams on the strategic vision of their school. 

• Fall 2024 Officer Training Sign-Up 

Cross Council Opportunities 

The Governance Team is excited to share with you that we will be hosting a series of Cross Council meetings meant to support SGCs with the task of aligning their work for the school year to the strategic goals and initiatives of their specific school as well as those of the district.  These sessions will offer members the opportunity to work and hear from councils around the district and engage in discussions with the Governance & Flexibility Team.  The meetings will take place in-person at the dates/times/locations below.  We encourage all SGCs to select up to two members to attend one of the sessions and register to attend using the links below.  Note, each session will cover similar content, so your team does not need to register for multiple sessions. 

• Fall 2024 Cross Council Sign-Up 

*** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work.  Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders.  Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year. 

****Strategic Planning (September) 

As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated. 

To ensure timely submission and alignment with district goals, please note the following critical dates and resources: 

• Strategic Action Plan Submission Deadline: November 1, 2024 

• SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission. 

• Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process. 

To maximize the impact of your council’s involvement, we recommend the following discussion points for your September meeting: 

• Deep Dive into the Strategic Action Plan Form: A thorough understanding of the online form is essential for effective plan development. 

• Metric Selection: Identify the key performance indicator that will measure progress towards each Strategic Plan Goal. 

• High-Level Action Identification: Determine the overarching steps necessary to achieve the selected metrics. 

Your engagement in the strategic planning process is instrumental to the success of your school. We look forward to supporting your efforts and celebrating your accomplishments. 

No SGC meeting was held in the month of October 2024. 

Manning Oaks Elementary School Governance Council Agenda

Date: 11/21/2024
Time: 3:00pm
Location: Microsoft Teams

SGC Members

Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)  

Meeting Norms

Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students

Time	Item		Owner
3:00	Action Item: Call to Order		Chair
3:02	Action Item: Approve Agenda		Chair
3:05	Action Item: Approve September Meeting Minutes		Chair
3:07	Discussion Item: Review SGC Website Audit Results		All Members
3:15	Discussion Item: Debrief Fall Cross Council Meeting		All Members
3:25	Informational Item: Superintendent Advisory Council Update		Advisory Council Representative
3:30	Discussion Item: Strategic Planning A: Review Feedback B: Monitor Progress		All Members
3:35	Informational Item: Principal’s Update		Principal
3:55	Discussion Item: Draft Next Meeting’s Agenda		All Members
4:00	Action Item: Meeting Adjournment		Chair

Manning Oaks Elementary School Governance Council Agenda

Date: 12/19/2024
Time: 3:00pm
Location: Microsoft Teams

SGC Members

Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)  

Meeting Norms

Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students

Time	Item		Owner
3:00	Action Item: Call to Order		Chair
3:02	Action Item: Approve Agenda		Chair
3:05	Action Item: Approve November Meeting Minutes		Chair
3:07	Discussion Item: The Grant Champions Grant Development Presentation		All Members
3:35	Informational Item: Principal's Update		N. Flowers
3:45	Discussion Item: Draft Next Meeting's Agenda		All Members
4:00	Action Item: Meeting Adjournment		Chair