Archived Documents
School Governance Council Meeting Documents
Each meeting of the School Governance Council typically generates three public documents: an agenda; a brief summary of action items that occurred during the meeting; and a detailed set of meeting minutes. We will display these documents on our website for the current school year, along with those from the previous year. If you need to view older documents, please contact our School Governance & Flexibility Department at schoolgovernance@fultonschools.org.
2024-25 SGC Meeting Documents
- August 2024
- September 2024
- October 2024
- November 2024
- December 2024
- January 2025
- February 2025
- March 2025
- April 2025
- May 2025
August 2024
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 8/15/2024
Time: 3:00pm
Location: Manning Oaks Elementary Media Center
TEAMS Link Available if needed
Meeting ID: 233 509 736 589
Passcode: DxMdDa
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Krisit Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
- =
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | N. Flowers | |
| 3:02 | Action Item: Approve Agenda | N. Flowers | |
| 3:05 | Action Item: Approve May Meeting Minutes | N. Flowers | |
| 3:10 | Discussion Item: Member Introductions | All Members | |
| 3:15 | Action Item: Elect all Officers (Chair, Vice-Chair, Parliamentarian) | N. Flowers | |
| 3:25 | Action Item: Staff Standing Committees (Budget and Finance, Outreach and Communication, Principal Selection) | Chair | |
| 3:30 | Discussion Item: Confirm Parent/Community Superintendent Advisory Council Representative | N. Flowers | |
| 3:35 | Discussion Item: Determine Meeting Schedule SY23-24 | All Members | |
| 3:40 | Discussion Item: Strategic Plan | N. Flowers | |
| 3:50 |
Informational Item: Principal’s Update A. Potential School Staffing Changes |
N. Flowers | |
| 3:55 | Discussion Item: Draft Next Meeting Agenda | N. Flowers | |
| 4:00 | Meeting Adjournment | Chair |
Summary
Summary of Meeting for August 22, 2024
Members absent for the August 22, 2024 SGC meeting: Jenny Choi
Agenda Items and Actions
The Council took action on the following agenda items:
Approved - Agenda for August 22, 2024
Approved - Meeting minutes from May 2024
Approved - Elect SGC Officers
Approved - Staff Standing Committees
Discussion Item- Introduce New Members
Discussion Item- Superintendent's Advisory Representative
Discussion Item- 2024- 2025 Meeting Schedule
Discussion Item- September 2024 Meeting Agenda
Information Item- Principal's Update
Approved - Meeting adjourned
Minutes
Manning Oaks Elementary School Governance Council Meeting Minutes
August 22, 2024
SGC Members Present: Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Kristi Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenelle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Welcome
Nikkole Flowers called the meeting to order at 3:00 pm. We will now begin our August 22, 2024 meeting of the School Governance Council of Manning Oaks Elementary School. The council welcomes and encourages citizens to attend its meetings to become better acquainted with the programs of Manning Oaks Elementary School and the role of the School Governance Council. This meeting is open to the public but is not a public meeting. Citizens are welcome to attend the meeting but must refrain from interruption or distracting the council proceedings. If there are any questions or information that you have for the Council, you may contact one of the council members after this meeting or plan to speak at one of the meetings that reserves time for public comments. You can find the Council member contact information, meeting dates and agenda on the School Governance page of the Manning Oaks Elementary School website.
- Action Items:
- Action Item: Approval of Meeting Agenda for August 22, 2024 (N. Flowers)
- Action Item: Approval of Meeting Minutes from May 2024 (N. Flowers)
- Action Item: Elect Officers: Chair, Vice Chair, and Parliamentarian (N. Flowers)
Chair: Lisa Rhodes- Pittman
Vice Chair: Kristi Meyers
Parliamentarian: Lucy Pastore
Nicholas Walker motioned to approve the officers. AK Dash seconded the motion. The motion was unanimously approved by all members.
- Action Item: Staff Standing Committees (N. Flowers)
Morgan Robertson motioned for approval of standing committee members. The motion was seconded by AK Dash. The team unanimously agreed to approve standing committee members.
Budget and Finance: approves principal's budget, grants, and other ways to bring in finance for schools.
AK Dash
Nicholas Walker
Lisa Rhodes- Pittman
Outreach and Communication: focusing on communication with the public about what SGC is about and get the word out when the election occur
Lucy Pastore
Lenelle Moon
Kristi Meyers
Morgan Robertson
Principal Selection:
Lucy Pastore
Nicholas Walker
Morgan Robertson
AK Dash - Action Item: Meeting Adjournment
AK Dash motioned to adjourn the meeting and Nicholas Walker seconded that motion. The motion was agreed upon by all. The meeting was adjourned at 4:00 pm.
- Action Item: Approval of Meeting Agenda for August 22, 2024 (N. Flowers)
- Discussion Items
- Discussion Item: Member Introductions (N. Flowers)
All members introduced themselves to the council. Also in attendance was Katie Kinsey, the district representative for SGC to support as needed.
- Discussion Item: Nominate Representative for Superintendent’s Parent Community Advisory Council (N. Flowers)
Lucy Pastore accepted the role as SGC representative for this committee.
- Discussion Item: Determine Meeting Schedule for year (All Members)
3rd Thursday of each month- 6 required meetings starting at 3:00pm and ending at 4:00pm and do a mix of virtual and face to face meetings. - Discussion Item: Strategic Plan (N. Flowers)
The county has done work on this over the past year and half to create the strategic plan. There are 6 goals that each school will be working on, and each will determine the metrics for their individual school.
Part of this work that SGC will do is to dig into the work and look at the data and other things. We will need to create and approve the draft that will be submitted to the area superintendent.
Ms. Flowers shared some of the metrics that we will be looking at as we look at the specific metrics and then review together with the leadership team.
- Our next meeting will be September 19, 2024, at 3 pm. Katie will send sample agenda for September. If there is anything anyone wants to add, you can contact Ms. Flowers. Lenelle will let you know things with PTA, spirit nights, etc. She will partner and make sure that the calendar is clear and spaced out enough so parents are not overwhelmed.
Informational Item: Principal Update
• Ms. Flowers welcomed everyone. She wanted to thank parents, students, teachers, and the community for their support this year.
• Had major renovation this summer, new flooring in all classrooms and closets, new lightning in hallways. New HVAC system, but still having some minor issues, so they are still working through those small issues. Really excited about these changes - Projected at 750 students, currently are a little shy of that . Many of our families don’t enroll until after the first 10 days of school Teacher allotments are determined on those enrollments on the first 10 days., based on these could gain or lose teachers. Hopefully no teachers will be taken. In our 4th grade team, we have large class sizes.
• Staffing changes came at the peak day count (day 6-7). Due to class numbers, we will gain a 5th grade class. It has not been determined if the position will be filled with a surplus teacher or not at this time. In addition, we lost our bilingual liaison position; however, the staff member was moved to a vacant parapro position in the building. Our international community will be supported through the committee.
- Discussion Item: Member Introductions (N. Flowers)
September 2024
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 9/19/2024
Time: 3:00pm
Location: Manning Oaks Elementary Front Office Conference Room
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | Chair | |
| 3:05 | Action Item: Approve Agenda | Chair | |
| 3:10 | Action Item: Approve August Meeting Minutes | Chair | |
| 3:15 | Action Item: Finalize Council Staffing* | Chair | |
| 3:20 | Discussion Item: SGC Council Development Opportunities (Officer Training and Cross Council) ** | All Members | |
| 3:25 | Discussion Item: Determine SY24-25 Council Norms | All Members | |
| 3:30 | Discussion Item: Review SGC Website for Compliance | All Members | |
| 3:35 | Discussion Item: Review 2024 Council Self-Assessment and Create Initiatives*** | All Members | |
| 3:40 | Discussion Item: Strategic Planning**** | All Members | |
| 3:45 |
Informational Item: Principal’s Update |
N. Flowers | |
| 3:50 | Discussion Item: Charter Dollar Expenditure Proposals | Chair | |
| 4:00 | Discussion Item: Draft Next Meeting’s Agenda | All Members | |
| 4:05 | Action Item: Meeting Adjournment | Chair |
Notes and Reminders
* Finalizing Council Staffing: Please ensure all member updates have been submitted to the Governance & Flexibility Team using the Council Information Form.
** SGC Council Development Opportunities:
Reminder that all new members must complete New Member Onboarding and council officers are expected to attend Officer Training. See the Training Sessions tab of the Charter System website for more information.
Officer Training (Required for All Council Officers)
Our Chairs, Vice-Chairs and Parliamentarians serve as leaders on their councils and liaisons within their communities.  This training will offer our officers the opportunity to learn from the Governance Team and each other about council responsibilities and tactics for focusing the work of their teams on the strategic vision of their school.
Cross Council Opportunities
The Governance Team is excited to share with you that we will be hosting a series of Cross Council meetings meant to support SGCs with the task of aligning their work for the school year to the strategic goals and initiatives of their specific school as well as those of the district.  These sessions will offer members the opportunity to work and hear from councils around the district and engage in discussions with the Governance & Flexibility Team.  The meetings will take place in-person at the dates/times/locations below.  We encourage all SGCs to select up to two members to attend one of the sessions and register to attend using the links below.  Note, each session will cover similar content, so your team does not need to register for multiple sessions.
*** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
****Strategic Planning (September)
As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.
To ensure timely submission and alignment with district goals, please note the following critical dates and resources:
- Strategic Action Plan Submission Deadline: November 1, 2024
-
SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission.
-
Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.
To maximize the impact of your council’s involvement, we recommend the following discussion points for your September meeting:
-
Deep Dive into the Strategic Action Plan Form: A thorough understanding of the online form is essential for effective plan development.
-
Metric Selection: Identify the key performance indicator that will measure progress towards each Strategic Plan Goal.
-
High-Level Action Identification: Determine the overarching steps necessary to achieve the selected metrics.
Your engagement in the strategic planning process is instrumental to the success of your school. We look forward to supporting your efforts and celebrating your accomplishments.
Summary
Summary of Meeting for September 19, 2024
Agenda Items and Actions
The Council took action on the following agenda items:
Approved - Agenda for September 19, 2024
Approved - Meeting minutes from August 2024
Approved - Finalize Council Staffing
Discussion Item- SGC Council Development Opportunities
Discussion Item- Determine Council Norms
Discussion Item- Review SGC Website for Compliance
Discussion Item- Review 2024 Council Self-Assessment and Create Initiatives
Discussion Item- Strategic Planning
Information Item- Principal's Update
Discussion Item- Charter Dollar Expenditure Proposals
Discussion Item- Draft Next Meeting's Agenda
Approved - Meeting adjourned
Minutes
Manning Oaks Elementary School Governance Council Meeting Minutes
September 19, 2024
SGC Members Present: Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Appointed Staff ), Kristi Meyers (Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parent), Lenelle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
3:00 PM Call to Order (Chair) Motion: Nick Walker, Second: Morgan Robertson
3:05 PM Action Item: Approve Agenda (Chair) Motion: Morgan Robertson, Second: Nick Walker
3:10 PM Action Item: Approve August Minutes (Chair) All
3:15 PM Action Item: Finalize Council Staffing* (Chair)
3:20 PM Discussion Item: SGC Council Development Opportunities (Officer Training and Cross Council) ** (All Members) Cross Council
3:25 PM Discussion Item: Determine SY24-25 Council Norms (All Members) Start on time, end on time, work for the good of students, open communication, commitment to the SGC team.
3:30 PM Discussion Item: Review SGC Website for Compliance (All Members) Ms. Pittman is working on this. We will discuss it further in November.
3:25 PM Discussion Item: Review 2024 Council Self-Assessment and Create Initiatives*** (All Members) We will push this to the November SCG meeting.
3:30 PM Discussion Item: Strategic Planning**** (All Members) See page 2 for more detailed information FCS decided upon goals for schools to pick from. MOE’s SGC decided on the following:
1. Reading at or above grade level
2. Office Referrals
3. ESOL Proficiency Reading
4. Employee Retention
5. Grant Awards
6. Student Attendance—zoning in on chronically absent students
3:45 PM Informational Item: Principal’s Update (Principal) Chronic students showing up late. Beautification—make MOE beautiful this month. Looking ahead to October for math night out.
3:50 PM Discussion Item: Charter Dollar Expenditure Proposals (Chair) Potentially adding additional benches to the playgrounds.
4:00 PM Discussion Item: Draft Next Meeting’s Agenda (All Members) We will not meet formally in October—Publix math night will take place of the October meeting.
4:05 PM Action Item: Meeting Adjournment (Chair)
Notes and Reminders
* Finalizing Council Staffing: Please ensure all member updates have been submitted to the Governance & Flexibility Team using the Council Information Form.
** SGC Council Development Opportunities:
Reminder that all new members must complete New Member Onboarding and council officers are expected to attend Officer Training. See the Training Sessions tab of the Charter System website for more information.
Officer Training (Required for All Council Officers)
Our Chairs, Vice-Chairs and Parliamentarians serve as leaders on their councils and liaisons within their communities. This training will offer our officers the opportunity to learn from the Governance Team and each other about council responsibilities and tactics for focusing the work of their teams on the strategic vision of their school.
Cross Council Opportunities
The Governance Team is excited to share with you that we will be hosting a series of Cross Council meetings meant to support SGCs with the task of aligning their work for the school year to the strategic goals and initiatives of their specific school as well as those of the district. These sessions will offer members the opportunity to work and hear from councils around the district and engage in discussions with the Governance & Flexibility Team. The meetings will take place in-person at the dates/times/locations below. We encourage all SGCs to select up to two members to attend one of the sessions and register to attend using the links below. Note, each session will cover similar content, so your team does not need to register for multiple sessions.
*** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
****Strategic Planning (September)
As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.
To ensure timely submission and alignment with district goals, please note the following critical dates and resources:
- Strategic Action Plan Submission Deadline: November 1, 2024
- SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission.
- Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.
To maximize the impact of your council’s involvement, we recommend the following discussion points for your September meeting:
- Deep Dive into the Strategic Action Plan Form: A thorough understanding of the online form is essential for effective plan development.
- Metric Selection: Identify the key performance indicator that will measure progress towards each Strategic Plan Goal.
- High-Level Action Identification: Determine the overarching steps necessary to achieve the selected metrics.
Your engagement in the strategic planning process is instrumental to the success of your school. We look forward to supporting your efforts and celebrating your accomplishments.
October 2024
November 2024
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 11/21/2024
Time: 3:00pm
Location: Microsoft Teams
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | Chair | |
| 3:02 | Action Item: Approve Agenda | Chair | |
| 3:05 | Action Item: Approve September Meeting Minutes | Chair | |
| 3:07 | Discussion Item: Review SGC Website Audit Results | All Members | |
| 3:15 | Discussion Item: Debrief Fall Cross Council Meeting | All Members | |
| 3:25 | Informational Item: Superintendent Advisory Council Update | Advisory Council Representative | |
| 3:30 |
Discussion Item: Strategic Planning A: Review Feedback B: Monitor Progress |
All Members | |
| 3:35 | Informational Item: Principal’s Update | Principal | |
| 3:55 | Discussion Item: Draft Next Meeting’s Agenda | All Members | |
| 4:00 |
Action Item: Meeting Adjournment |
Chair |
Summary
Minutes
December 2024
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 12/19/2024
Time: 3:00pm
Location: Microsoft Teams
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | Chair | |
| 3:02 | Action Item: Approve Agenda | Chair | |
| 3:05 | Action Item: Approve November Meeting Minutes | Chair | |
| 3:07 | Discussion Item: The Grant Champions Grant Development Presentation | All Members | |
| 3:35 | Informational Item: Principal's Update | N. Flowers | |
| 3:45 | Discussion Item: Draft Next Meeting's Agenda | All Members | |
| 4:00 |
Action Item: Meeting Adjournment |
Chair |
Summary
Minutes
January 2025
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 1/16/2025
Time: 3:00pm
Location: Microsoft Teams
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | Chair | |
| 3:02 | Action Item: Approve Agenda | Chair | |
| 3:05 | Action Item: Approve December Meeting Minutes | Chair | |
| 3:06 |
Discussion Item: Planning for Parent/Teacher SGC Elections The declaration period for parents and teachers interested in serving on their local SGCs will run from February 3rd to March 28th. Click here to check how many council seats your school has open for these positions in this year’s election cycle. |
Chair | |
| 3:15 |
Discussion Item: Planning for Annual Budget Approval FY26 Budget development begins on February 10th and will conclude on February 28th (Elementary Schools) and March 7th (Middle & High Schools). SGCs should schedule their February and March meetings prior to their budget closure date to ensure the council has time to discuss and approve FY26 fiscal allocations. All Dates are Subject to Change |
Chair | |
| 3:25 |
Discussion Item: Charter Dollar Expenditure Proposals This year, schools have received $46,391 in Charter Dollars to help meet their strategic goals through local innovative solutions. These funds should be used for non-personnel purchases such as supplies, registrations, communications, etc. When purchasing personnel, schools are advised to use other funding sources allowable for positions. If Charter Dollars are requested for personnel, the expenditure will require approval from the Zone Superintendent, SGC, and Executive Director of Governance and Strategy. Additionally, any materials purchased to support literacy instruction must align with GaDOE literacy requirements. Each Charter Dollar expenditure requires an SGC vote for approval, the completion of the Charter Dollar Expenditure Form, and is subject to the same district guidelines that govern school cost center budgets. All Charter Dollars must be spent in the year they are received to support our current student population. We encourage SGCs to schedule discussions early in the year to plan for these expenditures, ensuring all purchases are made before end-of-year spending deadlines. See our Charter Dollar Matrix for examples of FCS-supported expenditures. |
All Members | |
| 3:35 | Action Item: Approve Charter Dollar Expenditure Proposals | Chair | |
| 3:45 | Informational Item: Principal’s Update | N. Flowers | |
| 3:55 | Discussion Item: Draft Next Meeting’s Agenda | All Members | |
| 4:00 |
Action Item: Meeting Adjournment |
Chair |
Summary
Minutes
February 2025
March 2025
Agenda
Manning Oaks Elementary School Governance Council Agenda
Date: 3/15/2025
Time: 3:00pm
Location: Conference Room
SGC Members
Nikkole Flowers (Principal), Morgan Robertson (Teacher), Amanda Luper (Teacher), Lisa Pittman (Chair Appointed Staff ), Jenny Choi (Co Chair Appointed Staff), Nicholas Walker (Parent), Lucy Pastore (Parliamentarian and Parent), Lenielle Moon (Parent), AK Dash (Community Member), Maggie Brannon (Community Member)
Meeting Norms
Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students
| Time | Item | Owner | |
|---|---|---|---|
| 3:00 | Action Item: Call to Order | Chair | |
| 3:02 | Action Item: Approve Agenda | Chair | |
| 3:04 | Action Item: Approve January Meeting Minutes | Chair | |
| 3:05 |
Informational Item: Superintendent Advisory Councils Updates |
Council Representative | |
| 3:15 |
Discussion Item: SGC Parent/Teacher Elections Update* The declaration period for parents and teachers interested in serving on their local SGCs will run from February 3rd to March 28th. Click here to check how many council seats your school has open for these positions in this year’s election cycle. |
Outreach and Communication Committee | |
| 3:20 |
Discussion Item: Spring 2025 Strategic Plan Retreat Representatives** We invite you to our Spring 2025 Strategic Plan Retreat, an excellent opportunity for SGC members to connect, share successes, and discuss school improvement aligned with broader goals. Join us for inspiring discussions that enhance community relationships. Event Details:
Members only need to sign up for one date. We encourage three members from each SGC to attend. Sign up at: https://www.signupgenius.com/go/10C094AADA923A1FD0-54670053-spring We look forward to this transformative journey together! |
A. Luper | |
| 3:25 | Informational Item: Principal's Update | N. Flowers | |
| 3:35 | Discussion Item: Draft Next Meeting’s Agenda | All Members | |
| 3:35 |
Action Item: Meeting Adjournment |
Chair |